Project portfolio control (PPM) assists managers in figuring out which tasks are assembly targets during a company. This data permits them to make data-backed judgments about which tasks to damage into smaller duties, how you can allocate assets, and how you can prioritize competing calls for on the ones assets.

As corporations develop, the selection of tasks will increase, with primary groups and subteams managing other tasks. To stay everybody in sync and make sure they constantly ship high quality tasks, organizations desire a option to consolidate those more than a few tasks around the corporate.

PPM device centralizes the control of a company’s tasks by means of serving to managers resolve which assets to allocate to a particular mission.

Top Project Portfolio Management (PPM) Software: Comparison chart

The chart beneath accommodates a head-to-head comparability of the highest mission portfolio control device.

Celoxis: Best for all-in-one PPM and useful resource control

Celoxis is all-in-one enterprise-level PPM device that still gives complete useful resource control functions to maximise mission efficiency. It permits managers to allocate duties in line with abilities, roles, and availability whilst factoring in worker time zones and paintings shifts. Celoxis additionally supplies a complete suite of real-time dashboards, reporting functions, and customizable workflows to lend a hand managers measure, analyze, and optimize crew efficiency.

Pricing

Celoxis gives a pay-per-user style for all crew sizes.

• Manager: $25 in keeping with consumer monthly, billed every year.
• Team member: $15 in keeping with consumer monthly, billed every year.

In addition to the pay-per-user style, Celoxis supplies two deployment plan choices: Cloud and On-Premises. Pricing data for each On-Premises and Cloud plans is to be had upon request. The Cloud plan calls for at least 5 customers.

Standout options

• Intake control capacity routinely captures and ranks mission requests from internet bureaucracy, emails, and different assets.
• Resource control options to optimize assets and analytics for allotted groups.
• Customizable portfolio dashboards permit customers to watch schedules, margins, and different customized metrics.
• Project accounting supplies benefit and margin monitoring, earnings forecasting, and customized monetary KPIs.

Pros and cons

Celoxis integrations

The instrument connects with over 400 third-party apps, together with:

• QuickBooks
• Slack
• Google
• Microsoft
• Salesforce
• Trello
• Harvest
• Slack

Why I selected Celoxis

I decided on Celoxis for its versatility. Whether you might be managing complicated tasks with a couple of dependencies and stakeholders or easy tasks with a couple of crew contributors, Celoxis gives PPM options that you’ll align for your particular wishes.

See how Celoxis compares to our listing of the best 10 mission control device.

Planview PPM Pro: Best for capability making plans

Planview PPM Pro, previously Planview Innotas, permits mission control execs to prioritize duties, observe workloads, and measure efficiency. The instrument centralizes mission portfolio control to ascertain a central data hub for all paintings and assets. Moreover, Planview PPM Pro comprises the potential of managing mission prices towards funds throughout portfolios by means of offering complete perspectives into each and every mission’s funds, precise and forecast.

With Planview PPM Pro, managers can measure the crew’s efficiency and look at key efficiency signs to resolve if efforts align with corporate targets.

Pricing

Planview PPM Pro pricing data is unavailable at the dealer’s web site. Potential consumers can request a product demo to be told extra about this instrument’s functions and obtain a customized quote.

Standout options

• Project making plans and scheduling, together with mission stages, duties, and milestones.
• Management of mission financials, together with in-flight expense monitoring to lend a hand groups keep on funds.
• Variance reporting of efficiency size towards baselines to resolve the variations between forecasted and precise efforts.
• Optimized useful resource allocation and chance control.
• Automated notifications for brand new and out-of-tolerance assignments.

Pros and cons

SEE: What is lean mission control?

Planview PPM Pro Integrations

Planview PPM Pro integrates with over 60 third-party services and products, together with:

• Jira
• ProviderNow
• Asana
• Microsoft Azure DevOps
• Git
• BMC Remedy
• Trello
• Zendesk
• Xray

Why I selected Planview PPM Pro

I picked Planview PPM Pro for its complex PPM options that let you organize all facets of your mission portfolio on one centralized platform. It is helping managers make a professional selections on tasks and duties in line with useful resource availability, capability, and usage to fulfill the group’s present and long term calls for.

Smartsheet: Best for reporting

Smartsheet lets in customers to create formulation, organize tasks, observe growth, automate handbook processes, and customise workflows. Project groups and executives aware of spreadsheets will to find Smartsheet smooth to make use of because of its spreadsheet-style dashboard.

Smartsheet’s mission and portfolio reporting capacity lets in customers to visualise and file on portfolio information with configurable widget-based perspectives. Smartsheet routinely provides information from new tasks to the crew’s portfolio studies and dashboards. Project groups too can observe tasks, budgets, and assets to verify they align with the group’s targets.

Pricing

The Smartsheet Advanced Work Management plan is the one tier possibility that incorporates mission portfolio control. Smartsheet doesn’t put it up for sale the velocity for this plan at the web site, however as a substitute encourages doable consumers to touch its gross sales crew for quotes. The Free, Pro, Business, and Enterprise variations lack the PPM function.

• Free: No price for one consumer and as much as two editors.
• Pro: $9 in keeping with consumer monthly, billed every year, or $12 in keeping with consumer billed per thirty days.
• Business: $19 in keeping with consumer monthly, billed every year, or $24 in keeping with consumer billed per thirty days.
• Enterprise: Contact gross sales for a customized quote.
• Advanced Work Management: Custom quote. This plan comprises portfolio control.

Standout options

• Captures and compares variances between deliberate and precise schedules.
• Provides file grouping into logical classes or classifications.
• Offers grid, Gantt chart, card, and calendar perspectives.
• Automates repetitive duties and processes.

Pros and cons

Smartsheet integrations

Smartsheet connects with 96 third-party services and products. Some of the preferred integrations come with:

• Slack
• Quip
• Tibco Spotfire
• Google Docs
• Microsoft Teams
• Dropbox
• Easy Insight
• Jira
• Okta

Why I selected Smartsheet

I decided on Smartsheet for its sturdy reporting functions in mission portfolio control. The platform gives interactive dashboards that let you drill down into particular mission main points for a complete view of your portfolio.

For additional info, take a look at our complete Smartsheet assessment.

Standout options

• Resource usage and capability making plans.
• Advanced reporting and analytics.
• Over 200 templates to be had.
• 99.9% uptime service-level settlement.

Pros and cons

monday.com integrations

monday.com integrates with over 200 third-party services and products, together with:

• Pipedrive
• Slack
• Jira
• Trello
• Mailchimp
• Zendesk
• HubSpot
• Zoom
• Gitlab
• Stripe

Why I selected monday.com

monday.com combines flexibility and customization with complex options, making it a very good selection for mission portfolio control. As a PPM platform, it supplies high quality gear for managing tasks, duties, and assets, supplying you with worth to your cash.

For additional info, take a look at our complete monday.com assessment.

Wrike: Best for activity monitoring

Wrike is essentially a mission control provider supplier, with the addition of PPM functions that lend a hand groups organize a couple of tasks and prioritize assets for a greater workflow. The instrument has a ready-to-use PPM template and mission portfolio research functions. These options lend a hand groups organize a couple of tasks, observe growth, and organize assets successfully.

Wrike’s collaboration options additionally lend a hand groups collaborate, keep up a correspondence, and coordinate duties. Wrike is to be had as a cloud-based, desktop, and/or cellular app resolution for companies of all sizes.

Pricing

Wrike’s mission portfolio control options are best to be had within the Business, Enterprise, and Pinnacle pricing tiers:

• Free: Free for limitless customers with get entry to to elementary options.
• Team: $10 in keeping with consumer monthly for 2 to 25 customers.
• Business: $24.80 in keeping with consumer monthly for 5 to 200 customers.
• Enterprise: Contact gross sales for a customized quote.
• Pinnacle: Contact gross sales for a customized quote.

Standout options

• Advanced useful resource and capability making plans.
• Workflow automation to get rid of handbook processes.
• Drag-and-drop functions.
• Time monitoring capacity.

Pros and cons

Wrike Integrations

Wrike integrates with 400+ third-party packages. Some in their best integrations, come with:

• Tableau
• Slack
• Salesforce
• Zoom
• Microsoft Teams
• Jira
• HubSpot
• Power BI

Why I selected Wrike

During my analysis, I discovered that Wrike makes use of AI to attenuate your mission portfolio’s chance and it maintains a chance log to verify constantly prime requirements throughout your portfolio. Wrike additionally ranks extremely for useful resource usage—it evaluates capacities and distribution of labor by means of visualizing upcoming necessities, in the end serving to to keep away from worker burnout.

For additional info, take a look at our complete Wrike assessment.

Asana: Best for small companies and contractors

Asana PPM is helping mission managers track their crew’s tasks, akin to mission standing, growth and useful resource allocation, in a unified dashboard. Asana supplies a complete view of a company’s mission portfolio, enabling managers to prioritize tasks, allocate assets, and organize budgets extra successfully.

With Asana, groups can observe mission growth, collaborate on duties and arrange reminders and closing dates. It additionally features a workload view, which is helping managers establish crew contributors’ capability and steadiness their workloads.

Pricing

Asana’s PPM options are best to be had in its Advanced plan, which is priced at $24.99 in keeping with consumer monthly when billed every year, or $30.49 in keeping with consumer when billed per thirty days.

Standout options

• Project perspectives for timeline, listing, board, and calendar.
• Custom workflow automation.
• Project making plans, activity control, chance control, and factor control.

Pros and cons

Asana integrations

Asana integrates with over 100 third-party apps, together with:

• Adobe Creative Cloud
• Okta
• Tableau
• Google Drive
• ProviderNow
• Looker
• Canva
• OneDrive
• InImaginative and prescient
• GitHub
• Trello

Why I selected Asana

I selected Asana for its skill to control a couple of tasks and large-scale tasks, whilst simply visualizing growth throughout tasks for government stakeholders. Asana Portfolios too can mean you can track mission timelines and dependencies, permitting you to prioritize and allocate assets successfully.

For additional info, take a look at our complete Asana assessment.

ClickUp: Best for personalization

ClickUp consolidates productiveness, mission control, paintings control, record collaboration, and conversation on a unified platform. It is designed to be an all-in-one platform that may be custom designed to fit the desires of more than a few groups and industries, from small companies to huge enterprises. ClickUp supplies stakeholders with insights into all tasks’ growth and studies on milestones.

ClickUp has over 15 customizable mission perspectives and an in depth template library for more than a few use circumstances. The instrument has over 50 local integrations, making it smooth for groups to hook up with present apps of their toolkits.

Pricing

• Free Forever: No price for 100MB garage and limitless duties.
• Unlimited: $7 in keeping with consumer monthly, billed every year, or $10 in keeping with consumer billed per thirty days.
• Business: $12 in keeping with consumer monthly, billed every year, or $19 in keeping with consumer billed per thirty days.
• Enterprise: Contact gross sales for a customized quote.

Standout options

• Advanced activity perspectives, akin to Gantt chart, desk, timeline, workload, field, task, thoughts map, listing, and calendar.
• Task dependencies capacity.
• Natural language processing.
• Work in growth limits.
• ClickApp cellular software.
• Risk control capacity to evaluate a couple of tasks’ efficiency towards strategic organizational targets.

Pros and cons

ClickUp integrations

ClickUp gives over 50 local integrations. The widespread ones come with:

• Slack
• Google Drive
• GitHub
• HubSpot
• Loom
• Figma
• Vimeo
• Zoom
• Zendesk
• Tableau

Why I selected ClickUp

I picked ClickUp as it supplies templates that can assist you organize assets, duties, and targets, visualize growth and function and align your groups round targets and priorities. It means that you can prepare duties into 16 other statuses, together with new, entire, in danger and in growth.

For additional info, take a look at our complete ClickUp assessment.

LiquidPlanner: Best for managing shared assets

LiquidPlanner gives mission and portfolio control functions that lend a hand groups prioritize paintings, organize assets, and observe growth in genuine time. My analysis discovered that its PPM purposes are to be had to all consumer tiers, permitting groups of all sizes to simply create and organize mission schedules, allocate assets, and ensure everybody works at the proper duties on the proper time. It additionally serves as a unified hub for groups to get entry to and percentage paperwork and assets.

Pricing

• Essential: $15 in keeping with consumer monthly, billed every year.
• Professional: $28 in keeping with consumer monthly, billed every year.
• Ultimate: $42 in keeping with consumer monthly, billed every year.

Standout options

• Portfolio-wide seek.
• Portfolio workload perspectives.
• Alerts and insights.
• Schedule insights and dependencies.

Pros and cons

LiquidPlanner integrations

• Slack
• Box
• Google Drive
• Dropbox
• OpenAI
• Zapier

Why I selected LiquidPlanner

I decided on the instrument as a result of its prime point of customization in mission and portfolio control. For example, its customized information capability permits you to categorize your information by means of consumer, program, and chance point with more than a few information box varieties. Its integration with OpenAI additionally permits you to filter out and obtain time table information for research.

For additional info, take a look at our complete LiquidPlanner assessment.

Easy Project: Best for growth visibility

Easy Project is a strong mission and portfolio control device that permits customers to devise, track and observe their tasks centrally. It supplies a complete assessment of mission efficiency, assets, time, and funds.

With options akin to Global Gantt for correct mission making plans, Portfolio Statement for developing detailed studies and Portfolio Tree for an summary of all tasks, Easy Project simplifies mission and portfolio control processes, permitting customers to streamline workflows, optimize useful resource allocation, and reach mission targets.

Pricing

Easy Project has each an on-premises version and a cloud version. The on-premises resolution prices $5.90 in keeping with consumer monthly.

Cloud pricing

• Essential: $5.90 in keeping with consumer monthly.
• Business: $11.90 in keeping with consumer monthly.
• Platform: $23.90 in keeping with consumer monthly.
• Enterprise: Contact gross sales for a customized quote.

Standout options

• Resource control.
• Agile gear, together with scrum forums, kanban forums, and dashboards, for product homeowners and scrum masters.
• Support portfolio statements for budgets, frolicked, and assets.
• Time-tracking capacity.

SEE: Learn extra concerning the scrum method for mission control.

Pros and cons

Easy Project integrations

• Outlook plugin
• Make.com
• Jira
• Microsoft Project

Why I selected Easy Project

Straightforward mission tracking and control — the Portfolio Tree function in Easy Project offers customers a snappy assessment of all their tasks, with color-coded signs for essential mission options akin to late duties, time spent and present standing. This function is helping customers keep arranged and simply observe mission growth.

ActiveCollab: Best for small to midsize groups

With ActiveCollab, customers can observe growth, allocate assets and track budgets to verify a success mission supply. The platform lets in for simple collaboration amongst crew contributors, with options like activity project, report sharing, and real-time updates. Additionally, ActiveCollab supplies a hen’s eye view of all ongoing tasks, permitting customers to prioritize duties and organize closing dates. Users too can generate detailed mission profitability studies to achieve insights into the monetary well being in their tasks.

Pricing

• Free: Plan comprises as much as 3 contributors.
• Plus: $9.50 monthly, billed every year or $11 per thirty days for 3 contributors.
• Pro: $8 in keeping with member monthly billed every year or $9 in keeping with member per thirty days.
• Pro + Get Paid: $11.75 in keeping with member monthly billed every year or $14 in keeping with member per thirty days.

Standout options

• Work control
• Team collaboration
• Time control
• Resource control
• Client control

Pros and cons

ActiveCollab integrations

• QuickBooks
• Slack
• Google Drive
• Dropbox

Why I selected ActiveCollab

I selected ActiveCollab for being smooth to make use of, even for non-technical crew contributors. It has a easy and intuitive interface, making it easy for crew contributors to navigate and collaborate on tasks with out a lot coaching or technical wisdom.

For additional info, take a look at our complete ActiveCollab assessment.

Key options of mission portfolio control device

Project portfolio control device supplies analytics and dashboards to lend a hand managers and stakeholders acquire insights into mission efficiency. Its options come with mission monitoring and reporting, monetary control, collaboration and conversation. Other key PPM device options come with:

Portfolio dashboard

PPM gear regularly supply a dashboard that shows a company’s mission portfolio assessment. It gives a real-time snapshot of the portfolio’s well being, together with KPIs and OKRs, mission standing, useful resource usage, and funds, plus a forecast as opposed to the real baseline. With this option, mission stakeholders can establish and deal with doable problems, taking a look at useful resource constraints and breaking down huge tasks to extend good fortune charges.

Resource control

PPM gear most often be offering useful resource control capability, which permits organizations to devise and allocate assets throughout a couple of tasks. Given useful resource constraints, this option is helping be certain assets aren’t under- or over-utilized and mission timelines are practical. Resource control capability additionally lets in organizations to spot and deal with useful resource conflicts earlier than they develop into important problems.

Project prioritization

Project prioritization permits stakeholders to make data-driven selections about which tasks to pursue and how you can allocate assets. By prioritizing tasks in line with strategic targets and targets, organizations can maximize the worth in their mission portfolios.

Risk control

The very best PPM gear come with capability to lend a hand organizations establish, assess, and organize dangers related to tasks and systems. When doable mission dangers are recognized and addressed early within the mission lifestyles cycle, there may be an instantaneous build up within the mission good fortune fee.

However, if dangers aren’t correctly controlled, they may prolong supply, price the crew extra money and have an effect on its total efficiency.

Reporting and analytics

The skill to make selections about mission variety, useful resource allocation and different strategic tasks is very important for a corporation’s total well being. With PPM reporting and analytics options, organizations can establish tendencies and patterns in mission efficiency, enabling them to trace KPIs and measure the good fortune in their mission portfolio.

How do I make a selection the most efficient mission portfolio control instrument for my trade?

Choosing the proper PPM instrument is the most important for your group’s mission portfolio control good fortune. Here are some key components to believe when deciding on a PPM instrument:

• Alignment with organizational targets.
• User-friendly interface.
• Integration with different gear.
• Availability of options: mission monitoring and reporting, useful resource allocation and scheduling, chance control, and portfolio research.
• Customization and versatility.
• Vendor give a boost to and coaching.

Ultimately, the most efficient PPM resolution for you is dependent upon your corporate’s necessities.

Based on my analysis, I discovered that Smartsheet, Planview PPM Pro, Celoxis, and Wrike are complete in relation to PPM options, overlaying all key spaces from portfolio and useful resource control to chance control and budgeting. monday.com, ClickUp and Asana are superb for activity control, automation, and crew collaboration.

LiquidPlanner and Easy Project be offering sturdy give a boost to for mission monitoring, useful resource allocation, and portfolio control, whilst ActiveCollab is extra occupied with mission execution and collaboration however lacks some complex portfolio and chance control options.

Methodology

When I evaluated the most efficient PPM device, I thought to be a couple of standards. As a baseline, I reviewed device options to verify each and every resolution gives mission portfolio control functions. I additionally thought to be the price of the device, the benefit of implementation and use and customer support and give a boost to. Finally, I tested the evaluations and rankings each and every resolution has won.

Frequently requested questions (FAQs)

What is PPM?

PPM is the centralized control of a couple of tasks inside a company. It lets in companies to prioritize and allocate assets and organize dangers throughout all tasks within the portfolio to align with strategic targets.

How a lot do PPM gear price?

The price of PPM gear varies broadly relying at the options, selection of customers, and deployment choices (cloud-based or on-premises). My analyses discovered that ActiveCollab gives probably the most inexpensive fee at $11 flat rate for three contributors monthly whilst Asana is the costliest at $30.49 in keeping with consumer when billed per thirty days. Some distributors additionally be offering customized pricing in line with the scale and complexity of the portfolio.

What are some great benefits of PPM device?

• Centralized control.
• Better useful resource control.
• Risk control.
• Enhanced collaboration.
• Improved mission visibility.
• Informed resolution making.
• Performance tracking.

What is the variation between mission control and portfolio control?

Project control makes a speciality of the execution of person tasks, managing duties, timelines and assets to ship particular results or merchandise inside outlined constraints (scope, time, funds).

Portfolio control, alternatively, oversees a number of tasks, making sure they align with the group’s broader trade targets. It is desirous about balancing priorities, assets and dangers throughout a couple of tasks to maximise the total worth to the group.