From brainstorming concepts to reserving visitors and outlining display subjects, there’s numerous paintings concerned with making plans a podcast episode. Podcast making plans templates let you stay observe of sponsors, organize your enhancing and manufacturing procedure, or even map out promotional content material as soon as your episodes pass reside.

These are a few of my favourite loose choices for rookies, seasoned hosts, and everybody in between.

monday.com: A podcast making plans template for easy manufacturing

monday.com is one in all my favourite assignment control equipment available on the market. It’s a good way to devise your podcast as it has the whole lot you wish to have to stick arranged and make sure none of your manufacturing duties slip in the course of the cracks.

It additionally has a perfect cellular app, permitting you to control podcast making plans from the palm of your hand.

You can join monday.com’s loose plan to unencumber get right of entry to to 200+ templates, as much as 3 assignment forums, 8 customized column sorts, and seats for 2 collaborators. It’s a great spot to begin or test it out however maximum groups will most likely wish to improve to a paid plan relatively temporarily.

More on monday.com: monday.com Review | monday.com vs Wrike | monday.com vs Airtable.

I in reality like how the manufacturing go with the flow is ready up with this template. Instead of a unmarried card for every episode that presentations its standing, each episode has its personal record of devoted duties.

For instance, the preparation segment would possibly come with duties associated with getting ready questions for visitors and outlining the episode construction. You can actually have a post-production segment for such things as enhancing clips to be promoted on social media prior to the general episode is polished and in a position to reside.

This more or less setup allows you to get as granular as you’d like with out cluttering the whole lot up.

The template additionally allows you to estimate how a lot time every process will have to take. From there, you’ll input the actuals and examine the adaptation.

Overall, monday.com and this template are cast choices for any podcaster, whether or not you’re operating on your own or with a complete staff. It’s simple to make use of, and the truth that you’re getting the overall energy of monday.com’s assignment control platform is an advantage that may’t be lost sight of.

ClickUp: Podcast making plans templates for any form of display

ClickUp is some other all-in-one assignment control and staff collaboration platform. While this would possibly look like overkill for podcast making plans, there’s a loose perpetually plan that’s best for organizing on the subject of the whole lot.

Each template beneath is extra complex than the only prior to it.

The proper one for you will depend on how a lot you wish to have to lean at the software, what number of people you’re operating with, and the way granular you wish to have to be with post-production monitoring.

More on ClickUp:  ClickUp Review | ClickUp vs monday.com | ClickUp vs Notion.

Template 1: A beginner-friendly choice for making plans episodes

This template is superb for more moderen podcast hosts who simply want one thing easy to devise upcoming episodes.

It comes with the entire fundamentals you wish to have to stick arranged. You can create a backlog of episode concepts, categorize episodes, upload audio recordsdata, and fix hyperlinks to reside episodes so the whole lot’s centralized in a single position.

My favourite phase about this podcast making plans template is its simplicity.

It’s arranged into 4 sections that observe a linear go with the flow — deliberate episodes, recorded episodes, displays which have been edited, and displays which have been printed.

Because of its simplicity, you received’t need to spend a ton of time understanding the way it works. It’s only a topic of signing up and including your entire concepts. Within mins you’ll be extra arranged and feature way more perception into the place the whole lot stands to your manufacturing go with the flow.

The largest problem is that it’s lacking capability for brainstorming, managing post-production duties, and scaling past a unmarried channel.

This isn’t essentially a foul factor, particularly for more moderen displays. But larger manufacturing groups will most likely wish to pass with one of the vital different templates beneath.

Template 2: Added options for managing several types of podcasts

This ClickUp template follows the similar core idea of the former one within the sense that every one episodes are arranged through level within the manufacturing procedure.

But it takes it up a notch if you wish to have extra granular information about every episode.

You’ll see the growth standing of every episode up to date in real-time as you or your staff completes duties required to get it reside.

This template comes pre loaded with 17 customized attributes that you’ll use tag episodes and keep arranged.

These vary from matter classes to listens, subscriber knowledge, and extra.

You’ll additionally be capable of categorize every merchandise through kind. For every kind, you’ll outline a collection construction that’s carried out while you upload a brand new episode, so that you don’t have to stipulate the entire steps each unmarried time you upload one thing new.

Say you’re making plans an episode that features a visitor. If you tag that episode with this characteristic, you’ll have your interview notes and questions to be had through default on that specific card.

I additionally love the visible parts of this template. If you wish to have to have a vast vary of subjects on your display, the color-coded matter column obviously signifies whether or not you will have a just right mixture of concepts or too many episodes in a single class.

While you’ll use it to control some post-production duties, like your social media advertising and marketing plans, it’s just a little extra restricted for this use in comparison to the template beneath.

Template 3: The maximum complex choice for managing all pre and post-production duties

If you will have a well-established display with a complete staff operating collaboratively to list, edit, and advertise your display, this template has the whole lot you’ll wish to keep arranged prior to, throughout, and after manufacturing.

I don’t suggest it for solo podcasters and easy displays or in the event you’re publishing not up to an episode every week. You’ll finally end up losing time filling in main points that don’t topic but.

But for groups generating episodes at scale, this template is a no brainer.

You can arrange a couple of forums for various portions of the manufacturing go with the flow. By default, there’s a brainstorming board, backlog of matter lists, or even a spot to prepare requests out of your listeners.

Once displays pass reside, you’ll pull in analytics to peer which subjects are appearing the most productive so you’ll mirror that good fortune with long run episodes.

From managing visitor outreach and relationships with earlier visitors to making plans social media posts and hanging all episode belongings in one card, this template has all of it.

There are a couple of perspectives, integrated statuses, collaborative paperwork, and a spot to retailer your entire attachments.

Your manufacturers, editors, social staff, and architects will be capable of stay observe of all their paintings in a single position, giving managers and supervisors the whole lot they wish to observe growth and fasten problems prior to they develop into higher issues.

Although ClickUp’s loose plan is ok to begin, you’ll wish to improve to a paid plan to make the most productive use of the entire complex features of this template.

Coda: Highly customizable podcast making plans templates

Coda is a relational database and record introduction answer with inbuilt assignment control options. Unlike assignment control equipment, Coda is a clean slate that allows you to construct several types of methods to check your wishes.

As your wishes alternate, you’ll replace it to check your new workflows or upload on to attach extra items of your corporation.

The loose plan is very good, particularly in the event you’re operating on your own. But the most productive phase is Coda’s reasonably priced pricing construction that most effective makes you pay for record creators. If you’re the one individual growing and development paperwork, you most effective need to pay for one consumer. All editors and audience are totally loose.

More on Coda: Coda Review | Coda vs Notion. 

Template 1: A complete suite of templates to standardize your processes

Coda’s structure is definitely suited to bringing dispersed information in combination in distinctive and artistic tactics. Because of that, one in all its easiest practices is setting apart your methods into a couple of spaces and connecting them in combination as wanted.

That’s precisely what this suite of templates is helping you do.

Rather than looking to cram each component of podcast making plans and manufacturing into one dashboard, you’ll have separate spaces for every segment.

It comes with sections for brand spanking new concepts, episode making plans, managing manufacturing flows, monitoring launched episodes, and extra. There’s even an area for conserving visitor knowledge arranged.

One of the integrated templates makes it simple to create SOPs that outline standardized parts for every level of your manufacturing procedure. This guarantees that hosts, editors, social media managers, and everybody in between has transparent directions each step of the best way.

If anyone is ill or leaves, any person can leap in and observe the similar SOPs to add a brand new episode to YouTube.

This additionally acts as a tick list to verify consistency for each episode — it serves as a reminder for such things as including the constant intro and outro tune to every display.

From there, you’ll brainstorm new concepts, make a choice and plan episodes, observe manufacturing duties, and notice a operating record of reside episodes. There’s a complete content material calendar and a spot to stay observe of manufacturing duties through segment. You’ll even be capable of upload display notes and interview questions so the whole lot’s in a position to head.

The weakest a part of this template is the real manufacturing go with the flow monitoring. It covers elementary process monitoring, nevertheless it’s elementary compared to others.

However, you’ll construct out extra granularity if you wish to have it.

Template 2: A collaborative template that turns inventive concepts into new episodes

Similar to the primary choice, this loose podcast making plans template from Coda combines a couple of equipment and sources right into a unmarried area. It comes with dozens of templates, together with a content material calendar, a spot to prepare reside episodes, a space for sponsor knowledge, and a lot more.

But what in reality makes this template distinctive is how it’s arrange for brainstorming.

New concepts can come from anyplace, together with whilst you’re out on a stroll, different teammates, your visitors, your listeners, and even different departments in your corporation.

With this template, everybody has a devoted area to take notes. On most sensible of that, any person can pitch concepts and paintings collaboratively to nail down the ones concepts prior to shifting ahead to the manufacturing procedure.

It allows you to arrange your personal inner approvals procedure for episode concepts, or even pull suggestions out of your target audience submitted by the use of social media.

By default, the template comes with a tick list of 20 duties for every episode. Whoever completes a role can merely mark it as performed, and all of the staff will see it up to date in real-time.

If the default record doesn’t be just right for you, you’ll simply replace it through including, getting rid of, or enhancing current pieces in response to your processes. Once you’ve up to date it, all new episodes may have your new record integrated robotically.

The largest problem is this template doesn’t have a lot of a project-tracking component past this tick list and a piece of writing calendar.

You would possibly wish to use some other template or construct it out additional to have a complete end-to-end answer for making plans, generating, and publishing episodes.

Stackby: A whole editorial calendar for podcasting making plans and monitoring earnings

Stackby is a no-code paintings platform that mixes spreadsheets and databases right into a unmarried software. While you won’t robotically affiliate this kind of tool with podcast making plans, it’s in truth a good way to devise episodes. Especially in the event you get started with a template.

It’s loose for as much as 5 customers according to workspace, making it a perfect selection for smaller groups and not using a finances or higher groups desiring a versatile platform to paintings with.

This template features a complete editorial calendar that has the entire key knowledge you wish to have, together with the host, concept, episode quantity, standing, free up date, and extra.

You can transfer between month, day, and week perspectives, permitting you to zoom in and plan granular duties or zoom out to peer a top stage free up agenda for the month. The calendar is blank and properly designed, particularly in comparison to different equipment that experience elementary calendar perspectives.

SEE: Discover extra loose editorial calendar templates for various platforms. 

This template additionally contains different assignment perspectives, together with record, pipeline, and Kanban for buying paintings performed.

One of the main standout options of this template is the facility to trace earnings from other sponsors. You can simply stay observe of your agreements, tag every episode with which sponsors are integrated, and import listener information to calculate how a lot earnings you’re getting.

Say one sponsor’s CPM can pay $25 for a 30-second advert. The template robotically calculates the overall earnings in response to the collection of listens.

This is especially useful in the event you’re operating a large number of commercials from other sponsors, all with other phrases.

The largest problem of the use of Stackby is that it limits record add sizes. Many episodes shall be too large, so that you’ll wish to stay those recordsdata in different places and hyperlink to the supply as a substitute.

Podcast making plans templates for Excel, Google Sheets, Microsoft Word, and PDF

Simple manufacturing schedules or solo customers won’t want complex tool to stick arranged.

If you would like stay issues easy, there’s not anything incorrect with the use of a spreadsheet or record as a substitute. These paintings specifically properly in the event you don’t wish to collaborate with numerous other folks or care about aesthetically pleasant perspectives of all of your episodes.

Template 1: A elementary calendar to control recording and publishing dates

Smartsheet is a formidable app builder. It’s very similar to Coda and monday.com however constructed extra for energy customers. It doesn’t have a loose plan, nevertheless it does ceaselessly put up loose spreadsheets you’ll use in Google Sheets or Excel.

They don’t be offering podcast particular templates, however there are a number of generic choices you’ll simply adapt to paintings on your wishes.

My favourite Smartsheet template for podcasts is a basic content material calendar template that works for publishing any form of content material, together with podcast episodes. It’s totally loose and appropriate with Excel, Word, Google Sheets, and as a printable or virtual PDF record.

It’s a perfect choice in the event you don’t want a lot with the exception of visualizing your publishing agenda and making plans at a top stage.

While maximum content material calendars are for monitoring put up dates, you’ll simply use inbuilt shade coded tags to agenda recording dates and even social media posts to advertise printed episodes as properly.

The major problem of this template is that it’ll sooner or later begin to really feel cluttered, particularly in the event you get started including a ton of things.

It additionally doesn’t have any process monitoring features for managing manufacturing paintings.

However, it’s a just right position to begin in the event you don’t put up steadily.

Template 2: A printer-friendly choice for jotting display notes

This template, additionally from Smartsheet, gives a easy approach to prepare handwritten display notes to make use of throughout recording. You can open it with Microsoft Word or Google Docs and print out as many copies as you’d like.

There are numerous tactics you’ll use this template, from mapping out content material pillars to noting other speaking issues for various segments of your display.

You may just additionally write down questions, plan episode construction, sponsorship knowledge, or key issues you don’t need to fail to remember. Sure, it’s extremely easy. But that’s what makes it so flexible for individuals who revel in writing issues through hand.

It can be tremendous useful throughout recording because you received’t want a pc.

How to create your personal podcast making plans template

If you’ll’t in finding the rest that matches precisely what you’re on the lookout for, you’ll alter an current template or create your personal. Depending on how detailed you wish to have to get, there are dozens of parts you may imagine including.

At a minimal, I like to recommend the next.

An space for brainstorming

New concepts can arise any time. It’s vital to have a very simple approach to word them down and stay observe of them with out an excessive amount of bother.

It’s additionally a good suggestion to have some approach to flip those into complete plans so you’ll observe every concept via to final touch, mark them for later, or write them off as concepts you aren’t going to list for some explanation why or some other.

Episode main points

Each episode most likely has a ton of particular knowledge you wish to have to stay observe of, together with the subject, audio system, questions, construction, sponsors, backtracks, and extra.

Ideally, your template has a space to stay observe of the whole lot. This will have to be hyper-specific to the varieties of knowledge you care about. For instance, chances are you’ll need to actually have a box for the season or theme in the event you prepare that method.

Lastly, you’ll arrange a listing of duties, an summary, or different notes for various episode buildings so that you don’t have to begin every one from scratch.

Production workflow

Aside from episode knowledge, it’s useful to understand the place every episode is in manufacturing. This is especially vital in the event you’re operating with a staff, however even solo customers have so much to realize from staying arranged like this.

Your setup can also be as easy or advanced as you’d like. For some, a easy go with the flow with a backlog, in growth, recorded, enhancing, and printed is greater than sufficient.

Others would possibly need extra in-depth assignment control features like due dates, process assignments, growth monitoring, and extra.

Monetization and sponsorship main points

Whether operating commercials, citing sponsors, or promoting your personal services, it’s a good suggestion to come to a decision this up entrance prior to you get started recording.

You may just additionally plan to pre-record snippets and upload them in throughout enhancing. However you make a decision to do it, keeping an eye on a lot of these main points along your episodes and different recordsdata can lend a hand stay the whole lot arranged.

Post-production advertising and marketing

What occurs as soon as an episode airs? Do you put up a couple of social media posts, ship out an electronic mail, or submit about it in your weblog?

Publishing the ones varieties of content material is not any other than publishing a podcast so it shouldn’t be too difficult to determine the way to stay observe of alternative parts in the similar position. You may just do the similar in the event you put up the similar episode on a couple of platforms.

Podcast making plans easiest practices

Planning a podcast is so much more uncomplicated stated than performed.

Here are some professional guidelines to bear in mind in the event you’re suffering, operating via your first few episodes, or on the lookout for just a little of steerage:

• Stay arranged and constant.
• Don’t overcomplicate the inventive procedure.
• Brainstorm as many subjects as imaginable.
• Get at ease throwing out concepts you don’t like.
• Outline the go with the flow of an episode, however don’t write a script.
• Decide on episode duration prior to you get started.
• Schedule visitors upfront and at all times have a backup.
• Give your self a variety of time for enhancing and post-production.
• Document the whole lot.

The major purpose is staying arranged and keeping an eye on the entire shifting items. If you’ll do this, you’ll be told the remaining as you pass.

Your first 20+ episodes received’t be best and you will really feel totally scattered — each are totally commonplace. Over time, you’ll understand important enhancements to your supply, banter, concepts, sponsorship plugs, workflows, and enhancing features.