Shifting content material in a Microsoft Phrase doc is simple more often than not; you possibly can shortly choose sentences, paragraphs, graphics, and extra, then lower and paste or transfer the choice up or down utilizing Shift + Alt + Up/Down. These are only some of the various methods Phrase helps you rearrange content material.

One aspect Phrase doesn’t help autonomously is the web page; there’s no quick-click choice to pick out and transfer a whole web page. On this tutorial, I’ll present you three straightforward methods to rearrange Phrase pages.

SEE: The way to Shield Header and Footer Areas in Microsoft Phrase

I’m utilizing Microsoft 365 on a Home windows 10 64-bit system, however you should utilize earlier variations. Phrase for the online helps these strategies. The Navigation Pane is on the market in Phrase 365 by means of Phrase 2007, whereas the Clipboard historical past is on the market in Phrase 365 by means of Phrase 2013. All strategies are additionally relevant with Phrase on Home windows 11, together with desktop variations and Phrase for Microsoft 365.

On your comfort, you possibly can obtain the demonstration .docs and .doc information. Please observe that solely  the primary methodology will work within the older .doc format.

The way to transfer a web page utilizing Home windows’ cut-and-paste characteristic

It’s straightforward to leap proper to Home windows’ traditional cut-and-paste characteristic when shifting content material, however it may be awkward when shifting pages. Since lower and paste is a normal, right here’s how you can use it to maneuver a web page in Phrase.

1. Allow Phrase’s Present/Cover characteristic by urgent Present/Cover within the Paragraph group on the Dwelling tab. This shows exhausting web page breaks, making it simpler to find and transfer pages.
2. Place the cursor in the beginning of the present web page by urgent Ctrl + Dwelling.
3. Choose the whole web page utilizing one among these two choices:
   1. In the event you choose utilizing the mouse, maintain down the left mouse button and drag to the tip of the web page. This methodology is fast in the event you can see the whole web page onscreen. Make sure you embrace the exhausting web page break on the backside of the web page if there may be one; in the event you go away it, you’ll go away an empty web page.
   2. Maintain down the Shift key whereas urgent PgDn (Web page Down) key; this can spotlight one display at a time. Press PgDn till the choice reaches the tip of the web page.
4. Press Ctrl + X to chop the web page and duplicate it to the Clipboard. Or, click on Ctrl + C in the event you don’t need to delete the content material.
5. Place the cursor the place you need to copy the content material and press Ctrl + V. If you wish to paste the content material with out the unique formatting, click on Paste within the Clipboard group on the Dwelling tab and select Preserve Textual content Values Solely from the dropdown.

In the event you’re solely shifting one or two pages, lower and paste is sufficient. You probably have a number of rearranging to do, think about using Phrase’s Navigation Pane.

In the event you change your thoughts or make a mistake, press Ctrl + Z to undo the transfer.

The way to transfer a web page utilizing the Navigation Pane in Phrase

Phrase’s Navigation Pane shows your doc by Headings and Pages. For this methodology to work, you need to use World’s built-in heading types.

To open Phrase’s Navigation Pane, click on the View tab and examine Navigation Pane within the Present menu. Then, click on Pages.

Phrase shows a thumbnail for every web page within the doc. If the web page you need to transfer begins with a built-in heading model, that is the quickest strategy to transfer a whole web page. To show, do the next.

1. Open the Navigation Pane, which defaults to displaying headers.
2. Within the Navigation Pane, click on the heading that begins the web page you need to transfer. On this case, that’s the primary heading: Video. Discover that the web page font shade is purple — that can matter in a minute.
3. Drag the Video header to the tip of the listing. It will show a daring, guiding line.
4. Drop the header into place.

In the event you’re working with the demonstration Phrase doc, you possibly can see the purple web page is now on the finish of the doc; the primary web page is inexperienced with the Themes heading.

If the web page you need to transfer doesn’t have a built-in heading in the beginning of the web page, you possibly can nonetheless use the Navigation Pane.

1. Choose the primary few phrases or strains on the high of the web page.
2. Click on a heading model within the Kinds group on the Dwelling tab. The model is barely momentary.
3. This web page will now present up within the Headings part within the Navigation Pane. After shifting the web page, take away the momentary heading model.

SEE: 5 Methods to Delete a Web page in Phrase

There’s one small catch to utilizing the Navigation Pane: The primary heading exhibits within the Navigation Pane. If there’s a higher-level heading elsewhere on the identical web page, the transfer begins with that higher-level heading, not the primary heading on the web page. That is one thing to be careful for as a result of there’s no approach so that you can know that the heading within the Navigation Pane isn’t the highest-level heading on the web page.

The way to transfer pages utilizing Home windows’ prolonged Clipboard in Phrase

Typically you would possibly need to transfer a number of pages in a Phrase doc. For example, you could need to swap the place of two pages or rearrange a number of pages. Whilst you may do this with cut-and-paste or the Navigation Pane, there’s a neater approach — the prolonged Clipboard, also called the Clipboard historical past. Right here’s how you should utilize this characteristic to maneuver a number of pages effectively.

1. Utilizing the cut-and-paste methodology above, lower the primary web page to the Clipboard.
2. Repeat this course of to chop the following web page to the Clipboard.
3. Place your cursor the place you need the primary lower web page to look.
4. Press the Home windows key + V to open the Clipboard historical past. Or click on the Clipboard group’s dialog launcher.
5. Within the historical past pane, click on the web page you need to insert on the cursor place.
6. Place your cursor the place you need to insert the second web page that you simply lower.
7. Within the historical past pane, click on the web page you need to insert on the cursor place.

To be taught extra concerning the Clipboard historical past, learn how you can get extra out of your Clipboards in Microsoft Workplace.

Your model of Phrase would possibly restrict you to the cut-and-paste methodology. Nevertheless, you probably have a latest model, the Clipboard historical past might be the quickest methodology and eliminates the issue of shifting a bit of a web page when the heading in the beginning of the web page isn’t the highest-level heading on the web page.

The way to transfer pages utilizing Define View in Phrase

Define View offers an identical view of a doc’s content material because the Navigation Pane; it shows the content material as a hierarchical listing of headings that may be simply rearranged. To make use of this characteristic, comply with these steps.

1. Swap to Define View by clicking the View tab, then Define within the Views group.
2. To maneuver a heading with all its subordinates, hover your mouse over the + image subsequent to it till it turns into a four-headed arrow, then drag the choice up or down as desired. You possibly can additionally click on the + image to focus on the part, then use the inexperienced up and down arrows within the toolbar to maneuver it.
3. To maneuver the heading with out its subordinates, click on the textual content of the heading somewhat than the + image, so the textual content curser stays flashing. Then use the up and down arrows within the toolbar to maneuver it, leaving all of the subheadings the place they’re.
4. When you’re glad, you possibly can exit Define View by returning to the View tab and clicking Print Format.

Is it potential to rearrange pages in a Phrase doc with out utilizing headings?

Phrase doesn’t deal with pages as impartial entities, so shifting them with out headings may be tough. You possibly can lower and paste any physique textual content to maneuver it round as desired. Inserting handbook web page breaks (Ctrl+Enter/Return) between the sections may help you shift content material with out unintentionally merging it with different textual content.

One other workaround is to enter momentary headings and use the Navigation Pane or Define View methodology. As soon as the content material is within the desired order, you possibly can delete the headings. Sadly, there is no such thing as a clean strategy to rearrange pages with out them having designated headings.

TechnologyAdvice employees author Fiona Jackson up to date this text.