Top Online Collaboration Software Comparison

Google Workspace: Best overall

Google Workspace is considered the best online collaboration software due to its comprehensive suite of tools, seamless integration, and user-friendly interface. It caters to businesses of all sizes and offers essential services like email, cloud storage, and security features.

Why I Chose Google Workspace

Google Workspace provides applications like Gmail, Drive, Docs, Sheets, Calendar, and Meet, catering to various business needs. Its integration and cloud-based nature make it suitable for businesses of all sizes.

Pricing

• Business Starter: $6 per user per month (annually) or $7.20 per user per month (monthly)
• Business Standard: $12 per user per month (annually) or $14.40 per user per month (monthly)
• Business Plus: $18 per user per month (annually) or $21.60 per user per month (monthly)
• Enterprise: Custom pricing
  

  Features
  

• Gmail for professional email
• Google Drive for cloud storage
• Google Docs, Sheets, and Slides for real-time collaboration
• Google Meet and Chat for video conferencing
• Google Calendar for shared calendars
• Google Keep for note-taking
  

  Integrations
  

• Lucidchart
• Zoho Notebook
• Zendesk
• Mailtrack
• Dialpad
• Kahoot
• Confluence
  

  Pros and Cons
  

  | Pros | Cons |
  |———————————–|————————————-|
  | Real-time collaboration | Expensive for larger teams |
  | Cloud-based accessibility | Limited storage in lower-tier plans |

  For more information, read the full Google Workspace cheat sheet.

  Microsoft 365: Best for Remote Work and Mobile Productivity
  

  Microsoft 365 offers a range of tools optimized for online use and mobile devices, enhancing collaboration and communication in personal and professional settings. Microsoft Teams integrates chat, video conferencing, and file sharing, while OneDrive and SharePoint ensure secure and centralized document management.

  Why I Chose Microsoft 365
  

  I selected Microsoft 365 for its versatile tools that cater to various needs, from document creation to project management.

  Pricing
  

• Microsoft 365 Business Basic: $6 per user per month (annually)
• Microsoft 365 Apps for Business: $8.25 per user per month (annually)
• Microsoft 365 Business Standard: $12.50 per user per month (annually)
• Microsoft 365 Business Premium: $22 per user per month (annually)
  

  Features
  

• File storage and sharing
• Calendar management
• AI-powered assistance
• Project and customer relationship management
• Webinar hosting for up to 300 people
  

  Integrations
  

• Dropbox
• Salesforce
• Trello
• Slack
• Zapier
  

  Pros and Cons
  

  | Pros | Cons |
  |—————————————-|————————————————-|
  | Comprehensive productivity suite | Challenging to use with multitude of features |
  | Strong collaboration tools with Teams | Requires stable internet connection |

  For more information, read the full Microsoft 365 guide.

  ClickUp: Best for All-in-One Project Management
  

  ClickUp offers a customizable platform for teams of all sizes, integrating task management, document collaboration, time tracking, and communication in one solution.

  Why I Chose ClickUp
  

  ClickUp’s all-in-one approach and extensive functionality make it a go-to solution for cohesive team operations.

  Pricing
  

• Free Forever: Basic features for individuals and small teams
• Unlimited: $7 per user per month (annually) or $10 per user per month (monthly)
• Business: $12 per user per month (annually) or $19 per user per month (monthly)
• Enterprise: Custom pricing for large organizations
  

  Features
  

• Task automation
• Real-time chat
• Multiple project views
• Automated reporting
  

  Integrations
  

• Slack
• Jira
• Salesforce
• Figma
• Hubspot
  

  Pros and Cons
  

  | Pros | Cons |
  |————————————-|—————————————–|
  | Highly customizable workflows | Steep learning curve |
  | Scalable for teams of any size | Limited storage in free plan |

  For more information, read the full ClickUp review.

  Zoho Projects: Best for Task Collaboration
  

  Zoho Projects offers a balance of functionality and ease of use, with features spanning task management, document sharing, and collaboration in project management.

  Why I Chose Zoho Projects
  

  Zoho Projects’ intuitive interface, customization options, and integrations make it a versatile solution for diverse projects.

  Pricing
  

• Free: Ideal for small teams with up to 3 users
• Premium: $4 per user per month (annually) or $5 per user per month (monthly)
• Enterprise: $9 per user per month (annually) or $10 per user per month (monthly)
  

  Features
  

• Advanced task/issue reports
• Document sharing
• Built-in chat and forums
• Project templates
  

  Integrations
  

• Zapier
• Zendesk
• Microsoft Teams
• Office 365
• Slack
  

  Pros and Cons
  

  | Pros | Cons |
  |———————————–|——————————————–|
  | Affordable pricing | Customization limitations |
  | Strong integrations | Limited features in free plan |

  For more information, read the full Zoho Projects review.

roosho Senior Engineer (Technical Services)

I am Rakib Raihan RooSho, Jack of all IT Trades. You got it right. Good for nothing. I try a lot of things and fail more than that. That's how I learn. Whenever I succeed, I note that in my cookbook. Eventually, that became my blog. 

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